While a data table might feel like a safe and familiar option, and may initially seem easy for adding and extracting data records, it often creates more headaches than solutions as your hiring needs grow.

Some people choose spreadsheets because they are a free and readily available solution, unaware that free Applicant Tracking System (ATS) options also exist.

Other recruiters opt for spreadsheets because they believe it's the only way to store data from external sourcing or scraping tools that output in CSV format. However, specialized ATS platforms not only allow you to import datasets in CSV format for free but also offer advanced features such as smart de-duplication, data merging, tools to complete and enrich candidate information, and systems to ensure candidate profiles are up-to-date.

The good news is that transitioning to an ATS doesn’t have to be expensive or complicated— in fact, you can do it for free.

This guide will show you how to effortlessly upgrade your recruitment process by moving from spreadsheets to an ATS at no cost. Let’s dive in!

Why Transition from spreadsheet tables to an ATS?

Spreadsheet tables might work for basic record-keeping, but as your recruitment needs grow, they quickly show their limitations:

1. Time-Consuming Updates: Each entry and edit in a spreadsheet table requires manual effort. Finding the correct cell can take extra time and is prone to human error, leaving less time for strategic activities like candidate engagement.
2. Error-Prone: Mistakes like deleting rows or breaking formulas can lead to lost data or missed opportunities.
3. Lack of Advanced Features: Tools like sourcing, Boolean search, automated workflows, outreach, AI, contact finder, people finder and analytics dashboards are beyond spreadsheets’s capabilities.

Switching to an ATS eliminates these challenges, streamlining your hiring process and freeing up valuable time.

You may say: "OK - but for an ATS I should pay ..."
WRONG: you can access many ATS features for Free😍

Steps to Transition from Spreadsheet to an ATS for Free

Step 1: Choose the Right Free ATS

Make sure you don’t end up with just a free trial or database storage with limited workflows that become useless unless you pay.

Step 2: Export Your Data from the spreadsheet

Save your spreadsheet in a common format like CSV, as most ATS platforms support CSV imports.

If you’re looking for a solution to seamlessly import your data without the hassle of manually cleaning up spreadsheets, like removing duplicate entries and updating outdated information, consider a tool that automates these tasks for you like Jobin.cloud. With such a tool, your data becomes clean and up-to-date effortlessly, all with the click of a button.

Step 3: Unify Your Contacts Across Different Accounts

Whether it's LinkedIn or other social platforms, Jobin.cloud allows you to easily import your contacts with just a click of a button. It automatically removes duplicate entries and updates outdated information, all for free.

Step 4: Streamline Your Workflow with Contact Filtering and Ranking

With features like contact filtering, recruiting pipelines, a ranking system, tagging, and note-taking, all available for free in Jobin.cloud. It helps you elevate your recruiting game to the next level.

Step 5: Take Advantage of Free Features

Jobin.cloud’s free plan equips you with powerful tools to enhance your recruitment process, such as:

• Account repositories
• Readability of profiles (cards)
• Automated bulk candidates sourcing systems
• Advanced Contact filtering
• Geographic searches (by postcode, distance, and more)
• Tagging and notes
• A recruiting pipeline
• Auto profile updates
• De-duplication system
• Google X-Ray search
• LinkedIn integration
• Access to personal and business emails and phone numbers

These features enable you to streamline workflows and manage hiring efficiently, and Jobin.cloud offers them all for free.

Step 6: Scale and Collaborate When You’re Ready

When you're ready to expand, Jobin.cloud offers even more advanced tools to take your recruitment to the next level:

• People Finder: Access over 3.2 billion profiles worldwide across multiple platforms.
• Contact Finder: Retrieve contact details unavailable on LinkedIn.
• Outreach Automation: Automate personalized LinkedIn and email outreach using AI to craft tailored messages.
• AI Screening and Scoring: Automate candidate evaluation with AI-driven tools that screen and score profiles effortlessly.
• Share your repository with colleagues.

  Jobin.cloud WorkGroups empower seamless Team collaboration
  You can even create multiple WorkGroups for different niches or teams

• Invite external clients to dedicated WorkGroups, enabling efficient collaboration and controlled sharing.

These scalable and collaborative solutions ensure your hiring process remains efficient, flexible, and personalized as your recruitment needs grow.

Conclusion

Making the transition from a spreadsheet to a free ATS is a game-changer for your recruitment process. By following these six steps, you can say goodbye to manual updates, data errors, and hello to a streamlined, efficient, and scalable hiring workflow.

Jobin.cloud provides all the tools you need to elevate your recruiting efforts, at zero cost. With features designed to simplify and enhance your workflow, you’ll save time, reduce stress, and focus on what really matters: finding the right talent.

Start today, and watch your recruitment process transform from ordinary to extraordinary, all without breaking the bank!